One World By Night Bylaws

ii) The Head Coordinator and Assistant Head Coordinators who shall hold one (1) vote each. They may not hold any other votes on the Council, such as being the Council representative of a chronicle.

iii) Brazil by Night (BBN) shall be treated as an entity having a total of four (4) votes on the Council. They may determine the casting of those votes however they see fit.

b) All administrative and genre Coordinators may be present on the Council list and at Council meetings, should they occur, in order to provide information and input to the Council. They are considered to be non-voting members, unless otherwise stated in the Coordinator bylaws.

3) Proposals & Voting Procedures

a) Proposals

i) Submission

(1) Only voting members may submit proposals to the Council unless otherwise noted in subsequent bylaws.

(2) Include in the subject line of the email [PROPOSAL] and a short description of the proposal.

(3) The email must include the name of the person making the proposal, the chronicle name, chronicle location and an e-mail address where an Assistant Head Coordinator may contact that person for additional information. The message body must contain the detailed proposal and how it should be integrated into existing bylaws, if passed.

ii) Discussion

(1) Discussion on said [PROPOSAL] shall begin immediately and the proposal shall be posted on the voting page for record keeping.

(2) To suggest a formal change to the proposal, in the subject of the message include [AMENDMENT] and in the body of the message include the description of what is suggested.

(3) The original author of the [PROPOSAL] may accept or reject amendments at their own discretion, if a change is accepted it should be sent to an Assistant Head Coordinator to update the [PROPOSAL] on the website.

iii) Second to the Proposal

(1) A [PROPOSAL] may not be seconded until it has been in discussion for at least one (1) week.

(2) A Council member, the HC, or an AHC must second the proposal before it can proceed to a vote.

(a) To second a proposal, post with “[SECOND] [PROPOSAL] Proposal name” in the Subject line of the message, where “Proposal name” is the title of the draft proposal. In the body of the message, include the statement, “I second this proposal.”

(b) A proposal that fails to gain a second within one week of the end of the discussion period is considered to have failed and is removed from the voting system.

iv) Sneaking in under the gun

(1) Should a proposal to amend or add to the OWbN bylaws be put forward to Council, no proposal or character types related to the amendment/addition shall be open for discussion until the closure of the amendment/addition vote. Notifications and votes that were in progress before the amendment/addition proposal(s) will be considered exempt from this rule.

b) Voting

i) Formatting

(1) A call for voting is posted to the Council with the changes and options to the proposal included.

(2) All options presented in the proposal shall be made available to the Council at time of voting.

(3) All votes must include “Abstain” and an option to reject the proposal.

(4) If it is possible for more than one option to be acceptable this must be stated in the proposal.

(5) Council members are required to use the online Vote Management System found at http://www.owbn.org/ when casting votes.

(6) “While it is the duty of every member who has an opinion on the question to express it by his vote, yet he cannot be compelled to do so. He may prefer to abstain from voting, though he knows the effect is the same as if he voted on the prevailing side.” ~ Robert’s Rules of Order

ii) Timeframe

(1) Proposals shall have a voting period of one week from the completion of the discussion period unless otherwise noted in subsequent bylaws.

(2) The Head Coordinator may extend any vote by twenty-four (24) hour increments or multiples thereof by informing Council no later than twenty-four (24) hours before the extension. Extensions may not exceed a total timeframe of fourteen (14) additional days without a mandate from the Council.

(3) The Head Coordinator or Assistant Head Coordinator may close the vote prior to the official date if the outcome is a mathematical certainty.

(4) After the closing date for voting, the votes are counted and posted. The Head Coordinator and Assistants are responsible for changes being incorporated into OWBN.

c) Quorum Definition for Council

i) Resolutions before the Council pass if they receive a majority of votes cast, unless otherwise noted in the bylaws.

ii) The Head Coordinator can change the Quorum definition for any vote on a case-by-case basis.

d) Player Base Notification

i) Rules, organizational, and/or game mechanics proposals shall be posted in their entirety to the OWBN-OOC list and on the public OWBN web site for review by the OWBN player base.

(1) This shall be done by an AHC within twenty-four (24) hours of the notification sent to the Council and ST lists that a proposal has been opened for discussion.

(2) The Head Coordinator may also indicate additional locations that proposals may be posted.

ii) Any vote results, including comments posted on the online Vote Management System, that relate to a rules, organizational, and/or game mechanics proposal shall be posted in it’s entirety to the OWBN-OOC list server and on the public OWBN web site for review by the OWBN player base.

(1) This shall be done by an AHC within twenty-four (24) hours of the notification sent to the council and ST lists that a vote has closed.

(2) The Head Coordinator may also indicate additional locations that proposals may be posted.

iii) If there should be any question on whether or not the proposal is appropriate for player viewing, the Head Coordinator shall have final adjudicating authority on the posting of said proposal, and may call for an immediate vote from Council re: same. This will put the proposal on hold until that vote is finalized.

e) All proposals that meet the requirements to automatically pass shall be recorded on the online Vote Management System as a single vote in favor of the proposal with the comments section noting, “Automatically Passed due to Lack of Objection.”

4) Coordinator Elections

One World By Night Bylaws

Last Updated 10/29/05

Administrative Bylaws

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a) What is a chronicle

b) Chronicle Boundaries and Control

c) Plot

d) Denying Entry

e) House Rules

(1) House rules may not contradict the OWBN specific rules as specified in the bylaws or genre packets. House rules may address areas that are not covered in either of these places.

(2) House rules must be easily accessible. They should be placed on the web and/or at the check-in desk of games.

f) Following the Bylaws

i) All members of OWBN are responsible for adhering to the OWBN Bylaws, Genre Guidelines, Rules and Regulations. However when related to chronicles, the Storytellers and Council Members will be responsible for the actions of their Chronicles.

ii) For a bylaw, genre document, rule and regulation to be binding, it must be on the OWBN website. The HC and/or AHC is responsible for ensuring all applicable documents are on the OWBN website.

g) Discipline

i) Chronicle discipline is the province of the Chronicle Staff, however disciplinary actions passed by Council must be enforced by the Chronicle Staff.

ii) Every chronicle must have a written disciplinary policy. These policies must be made available either on the chronicles’ website or at the check-in desk.

iii) Reporting

(2) A Storyteller from the chronicle that submitted the disciplinary action may have said action removed from the Archivist’s list.

h) Withdrawal

i) A chronicle may always withdraw from OWBN.

ii) When a chronicles is expelled or withdraws from OWBN, players from that chronicle may transfer their characters to other active chronicles, if their transfer is accepted by another active chronicle.